The Zen of a Clean Office

I had no idea how much my office was stressing me out. I have always been one who had stacks of stuff all around everywhere, but if I needed to find something I knew where was. Little did I know that all of those stacks of stuff, and the disorganization that it represented, was providing a significant amount of stress.

Today my office is stress-free. That is not to say that my work is stress-free, but rather that my office is not adding additional stress to that work. Thanks to a small comment on Twitter or by my former minister, Wade Hodges, I now have a G. T. D. compliant office.

For those of you unfamiliar with the GTD concept, it is a process by which you organize your thoughts, and then make rational decisions as to what those thoughts represent. The thing I like best about this process is that it involves dumping all of your thoughts out onto either paper or in some digital format that then allows your mind to be clearer, and more focused on the individual tasks that you have to accomplish.

In my work setting the way this plays out is that I always have a daunting list of things that need to be done. However, I was adding to my own stress by trying to keep track all of those things that needed to be done, and the reference material to do those things, and all of my scheduling etc. in my head. What I found was, just as they say writing a journal is therapeutic, so is the process all of looking at everything you have to do, deciding on a next step for those things, making a list of those steps, and then putting it out of your head. You refer to the list to take action, but don't need to stress over the other items, or whether you are taking the right action. The decision of whether you are taking the right action or not is a decision you have already made prior to putting the action on the list of things to do.

In addition to making those lists, rather than leaving things piled up and keeping tracking in your head to locate things, a simple filing system of A-Z allows you to put things in reference points so that you know how to get to anything you may need in a minute or less.

So today I get to add the Zen of the clean office to my Zen of a motorcycle life. For now that I have a clean desk, and the process by which to keep it that way, my head is clear.

For this clarity I sincerely wish to thank Wade, David Allen the creator of the “getting things done" method, and my secretary to put up with a lot as I was going through this process.

Retro